General Data Protection Regulation

Following the General Data Protection Regulation becoming law in May 2018, the committee has produced the following Data Privacy Policy. The policy was publicised to members by inclusion in the December 2019 Journal, which included the following introductory paragraph, and then the policy itself.

Following the introduction of the General Data Protection Regulation members now have the following rights: The right to be informed; The right of access; The right to rectification; The right to erasure; The right to restrict processing; The right to data portability; The right to object; Rights in relation to automated decision making and profiling.


WMFHS Data Privacy Policy

What information do we collect?

  • Your name
  • Your address
  • Your Gift Aid status
  • The date and amount of your subscription payments
  • Your surname interests
  • Your email address (if you have one)

Why do we collect it?
We collect your name, address and email address so that:

  • We may deliver the Society’s quarterly Journal to you.
  • We may contact you about Society matters or your subscription.
  • Other members may contact you about shared surname interests.

We keep a record of subscription receipts so that:

  • We can issue reminders as necessary
  • We are able to claim the correct amount of Gift Aid at financial year end

How is it stored?

  • We maintain and update a hard copy Membership File, recording joining and renewal dates, postal addresses, membership numbers, and email addresses (if provided)
  • We maintain a computer file of addresses specifically for the purpose of generating address labels for all members receiving a printed copy of the journal.
  • Our Webmaster maintains a computer file of member information (including Surname Interests) for display on the website, and to generate the email addresses required to send electronic copy of the journal to members.
  • Our Treasurer maintains a summary file of members’ subscriptions, and any donations which qualify for Gift Aid.

What data is shared?

  • Our website Members Page displays members’ names, membership numbers, town of residence, and email addresses. Such information is displayed only with the specific consent of the member concerned.
  • Surname Interests are displayed on the website. Members are identified only by their membership number.
  • Personal information on members under the age of 18 is automatically withheld from our website.
  • Personal data is only shared with the express consent of the member concerned.

What are my rights?

  • You can ask at any time to see what data the Society holds on you.
  • Our Renewal of Subscription form gives you the option to add or withdraw consent to your data being displayed.
  • You can ask at any time to have any of the following information withdrawn from the website: your name, your email address, your surname interests.
  • You have the right, when cancelling your membership, to demand the erasure of all your data from the Society’s records. Gift Aid data is retained for 7 complete tax years for compliance with UK law.



Society news

Notice Board

The Notice Board was last updated on 17th May 2021.

Next Meeting

Our next meeting is a Zoom meeting to be held on Thursday 20th May 2021. The focus of the meeting will be a talk by Eric Probert titled Registers of Electors for Family Historians.

Next Fair

It's a long way off. We shall be running our virtual stall (with chat) at the next FHF Really Useful Family History Show on Saturday 13th November 2021.

Next Advice Session

Advice sessions run at Feltham Library have had to be suspended, but advice may be requested by email. See the Advice page.


Previous news


Recent updates

6-May-2021

Committee minutes for March 2021 added to Members Area.

5-May-2021

A new page showing the Service Status of the website has been added to the Website tab .

16-April-2021

New image (and tip) of the month.

19-March-2021

New image (and tip) of the month.

6-March-2021

A new database of Poor Law records is added to our collection of searchable databases.


Previous updates


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A Member of the Federation of Family History Societies. Registered Charity No. 291906